Secure and compliant packaging for air transport

International Freight Forwarder

Secure and compliant packaging for air transport

Are you wondering how to ensure your package during air delivery? Packaging is very important to keep your goods safe. This article will help you to understand the best practices and specifications for packaging in air shipping.

Learning these factors is essential to avoid damage and ensure compliance with international standards. Let's explore together the appropriate packaging methods and materials to guarantee the safety of your air shipments.

  • The importance of packaging for safety and compliance
  • Packaging materials and best practices

What is packaging for air freight?

Packaging for air freight refers to the set of techniques and materials used to protect goods during their transport by airplane. It is influential not only for the safety of the goods but also for compliance with international transport regulations.

Importance of packaging for air freight

  1. Safety of Goods : Proper packaging minimizes the risk of physical damage caused by abrupt movements, shocks, or vibrations during air transport. 
    Quality materials and appropriate packaging methods ensure that goods arrive at their destination in good condition.
  2. Regulatory Compliance : Airlines and customs authorities require shipments to adhere to certain packaging standards to ensure everyone's safety.
    For example, the International Air Transport Association (IATA) has established strict guidelines for the packaging of dangerous goods. Failure to comply with these standards can result in delays, fines, or even the refusal to board the goods.
  3. Cost Optimization Effective packaging can also help reduce transport costs by maximizing space utilization and minimizing unnecessary weight. 
    This allows for the best use of air freight capacities while ensuring maximum protection.

International standards

Proper packaging is the first line of defense to protect goods against the hazards of air transport. It is essential to understand and comply with international standards to ensure smooth transportation.

according to John Smith, an air logistics expert>

International standards such as IATA regulations and the guidelines of the International Organization for Standardization (ISO) provide detailed frameworks for packaging practices. For example, ISO 780 specifies the requirements for labeling and packaging goods to make them safe and easy to handle during transport.

By following these guidelines and using appropriate materials, shippers can ensure that their shipments are safe, compliant, and cost-effective. Now let's move on to the best practices for choosing box sizes and materials for air freight.

How to pack a parcel for air freight?

Packing goods for air transport is a delicate process that requires careful attention to detail to ensure the safety and compliance of shipments. This section will guide you through the types of materials used, the best packaging practices, and how to choose the right box size to guarantee efficient and secure transport.

How to pack a parcel for air freight?Types of materials used

For packing goods intended for air transport, several types of materials are commonly used. Here is a description of the main materials and their advantages:

  1. Cartons: Corrugated cartons are widely used for their light weight and shock-absorbing capacity. They are ideal for shipping light and moderately fragile goods. Example: Pierre, a clothing exporter, uses reinforced corrugated cartons to protect his products while minimizing transport costs due to their light weight.
  2. Caisses en bois Wooden Crates: Solid and robust, wooden crates offer excellent protection for heavy and fragile items. They are often used for machinery, electronic equipment, and artworks. Example: A machinery parts transport company uses wooden crates to ensure their products arrive undamaged.
    Exemple : Une entreprise de transport de pièces de machines utilise des caisses en bois pour garantir que leurs produits arrivent sans dommages.
  3. Plastic Containers: Durable and moisture-resistant, plastic containers are perfect for items sensitive to moisture or needing extra protection. Example: Linda, a pharmaceutical shipper, prefers plastic containers to maintain the integrity of her goods during transport.

Best packaging methods

To properly pack a parcel for air freight, at Worldgistic, we strictly follow these steps:

  1. Select Appropriate Materials: Choose the type of container based on the nature of your goods. Use cartons for light items, wooden crates for heavy and fragile objects, and plastic containers for moisture-sensitive products.
  2. Reinforce Packaging: Use internal reinforcements such as foam corners, polystyrene inserts, or air cushions to protect fragile items from shocks.
  3. Seal Packages Properly: Use high-quality adhesive tape to seal cartons and prevent them from opening during transport.
  4. Label Clearly: Ensure that parcels are clearly labeled with complete information about the sender and recipient, as well as handling instructions like "Fragile" or "This Side Up."

John, a logistics expert, emphasizes the importance of clear labeling:

Good labeling can make the difference between a successful delivery and costly damage. Ensure that all necessary information is visible and readable.

Choosing the right box size

Choosing the right box size is essential to optimize space and ensure the safety of goods. Here’s how to proceed:

  1. Measure dimensions and weight of goods : Before selecting a box, carefully measure the length, width, height, and weight of the items to be shipped.
  2. Allow space for padding : Choose a box that leaves enough space to add protective materials around the items. 
    A box that is too small may crush the goods, while a box that is too large can cause internal movement and damage.
  3. Use reinforced boxes if necessary : For heavy or fragile items, use reinforced or double-walled boxes for extra protection.

For more information on packaging techniques and to get personalized advice, contact our packaging experts for solutions tailored to your needs.

Regulations and compliance for air freight

To ensure the safety and efficiency of air transport, it is crucial to adhere to international regulations and standards. This section will guide you through the main standards and provide practical advice to ensure the compliance of your shipments.

International standards and regulations

International standards for packaging goods intended for air transport are primarily established by the International Air Transport Association (IATA). These rules are designed to ensure the safety of passengers, crew, and transported goods. Here are the main aspects to know:

  1. IATA Regulations: The IATA Dangerous Goods Regulations (DGR) are comprehensive guidelines on the packaging, declaration, marking, and labeling of dangerous goods. These regulations apply to all IATA member airlines.

Compliance with IATA regulations is essential to ensure safe and efficient air transport.

Dr. Andrew Herdman, Director General of the Association of Asia Pacific Airlines.
  1. International Organization for Standardization (ISO) Standards: ISO standards, such as ISO 780 for packaging and labeling, provide guidelines on handling symbols and packaging requirements for international transport.
  2. Local Regulations: Each country may have specific regulations for the import and export of goods. For example, the Federal Aviation Administration (FAA) guidelines in the United States or the European Union Aviation Safety Agency (EASA) rules in Europe.

Our tips for ensuring compliance of your shipments

Ensuring compliance with air freight regulations may seem complex, but with the right practices, you can simplify this process. Here are our practical tips to ensure your shipments meet all applicable standards:

  1. Use a Compliance Checklist : A detailed checklist is essential to verify every aspect of packaging and documentation before shipping.
    At Worldgistic, we ensure that all required elements are in place, such as handling labels, dangerous goods declarations, and necessary certificates.
  2. Consult with Experts : Working with our compliance experts can help identify and resolve potential issues before they become obstacles. 
    ur experts can also provide personalized advice for your specific cases.
  3. Use Additional Resources : We rely on resources such as the IATA Dangerous Goods Manual, ISO guides, and local authority websites for up-to-date information.
    An electronics company improved its compliance by using IATA resources and implementing regular internal audits of its packaging and documentation practices. 

By following these tips and using available resources, you can ensure that your air freight shipments comply with international and local regulations, thereby ensuring the safety and efficiency of your operations. 

Transporting goods and luggage by plane

Transporting goods and luggage by plane requires meticulous planning and a clear understanding of the involved processes. Here is a detailed guide to help you navigate these complex procedures.

Process of transporting goods

Transporting goods by plane involves several key steps, from initial packaging to final delivery. Here is an overview of the main steps and important considerations:

  1. Packaging : The first step is to securely pack the goods using appropriate materials. 
    As mentioned earlier, choose cartons, wooden crates, or plastic containers based on the nature of the goods. We ensure that the packaging complies with IATA and ISO standards.
  2. Documentation : Preparing all necessary documents, including the commercial invoice, packing list, certificate of origin, and dangerous goods declarations if applicable. 
    Before each transport, we ensure that all documents are accurately filled out to avoid delays.
  3. Booking and shipping: We book freight space with the airline or a freight forwarder. We then confirm the shipment details, including dimensions, weight, and specific requirements.
  4. Inspection and customs Before ship: ping, goods may be inspected by customs authorities. 
    We also ensure that all documents are ready to facilitate the customs clearance process.
  5. Air transport : The goods are then loaded onto the plane and transported to their destination. 
    During this time, we offer tracking services to monitor the shipment status.
  6. Final delivery : Once arrived at the destination, the goods undergo another customs inspection before being delivered to the final recipient.

Jean-Luc, a logistics professional, shares his experience:

Working with packaging and transport experts at Worldgistic allowed us to optimize our shipments and reduce costs. Their in-depth knowledge of regulations and best practices was invaluable.

FAQs about packaging for air transport

Here we answer frequently asked questions from customers.

Can I send a parcel via an airline?

Yes, it is entirely possible to send a parcel via an airline. Here’s why choosing this service can be advantageous, while highlighting that we offer similar services at more competitive rates:

  1. Air freight services : Most airlines offer air freight services for parcel shipments.
    These services are suitable for both commercial shipments and individual goods transport needs, ensuring fast and reliable delivery.
  2. Courier services : Companies like DHL, FedEx, and UPS also use air transport to ship parcels internationally.
    They offer door-to-door solutions, simplifying the process for shippers and guaranteeing efficient delivery.
  3. Documentation and compliance : When using air freight services, it is crucial to provide complete documentation, including a commercial invoice, packing list, and necessary customs documents. Ensure your parcel is correctly labeled and compliant with IATA regulations to avoid delays or issues.
  4. Safety and packaging : Securely packing your goods is essential to ensure they withstand handling and air transport conditions. Use appropriate materials such as reinforced cartons, wooden crates, or plastic containers for optimal protection.

Why choosing us?

We offer the same advantages as airlines and major courier companies, but at a better price. By choosing our service, you benefit from:

  • Competitive rates: Lower costs for the same levels of service.
  • Flexibility and customization: Solutions specifically tailored to your needs.
  • Dedicated customer support: Personalized assistance to manage all necessary documentation and regulations.
  • Reliability and speed: Fast and secure delivery of your parcels, with detailed tracking options.

Trust our expertise for your air shipments and save on your transport costs while enjoying high-quality service.

How to calculate air freight shipping costs?

To calculate air freight shipping costs, send us a quote request.

Air freight shipping costs depend on several factors, including volumetric weight, distance, and additional required services. For example, shipping a 50 kg parcel from Paris to Bangkok can cost around 500 euros, including transport, handling, and insurance fees.

According to Jane Doe, an international logistics specialist:

To get an accurate estimate of air freight costs, it is crucial to provide detailed information about the weight, dimensions, and destination of the parcel. Personalized quotes offer a clear and transparent assessment of the involved fees.

Need to know more about air freight?

This article has given you a deep understanding of the importance of packaging for air transport, the materials to use, best practices, and regulations to comply with. You can optimize your logistical operations by ensuring the safety and compliance of your shipments.

For additional information and detailed advice on packaging, consult our sourcing and packaging guide.

By staying informed and using available resources, you can ensure full compliance and optimize your international business operations.


Worldgistic is the number one international freight forwarder in Southeast Asia and Europe. With over 15 years of experience and a team of qualified experts, choose Worldgistic!

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